Mountain Magic Weekend 2007

PLANNING MEETING MINUTES

June 22, 2006 - 7:00 – 9:00 PM

Welcome and Introductions – In attendance were Lianne Griffin, Kathy Stephan, Terry Otto, Frances Parks, Marie Lott, Gail Quinteros, Laurie Hackworth, and Cris Agustin.

The team updated contact information on the Planning Committee Roster – see attached. Marie reported that any private planning committee info posted to the website (www.3leaves.org/mm2007) can be accessed by the planning committee using the username ____ and password _____ (ask at the next meeting or email Liane or Marie if you've forgotten.).

We reviewed the overall budget for 2007 and agreed that we wanted to increase the budget for meals to $6 per person per meal ($30 for the weekend) to improve the quality/selection of the food. Other minor adjustments were made, but the overall impact is that the fee for the weekend will increase to $50 (from $45). Trainers will still get a $10 discount; weekend helpers will get a $5 coupon good towards class fees; planning committee chairs will get free attendance – see attached 2007 budget (requires username & password).

We reviewed the timeline and made minor adjustments.

Participant check in – we will need to purchase folders when back-to-school sales are on; Shannon has some left over from another event she can donate (mixed colors). {**UPDATE** Shannon found folders at Staples for $.01 each! She has purchased 175 for <$2! This is the find of the century! }

Entertainment – We discussed having some various award categories. Certificates would be awarded throughout the weekend. Everyone liked the idea. Terry to come up with some ideas and share at the next meeting.

We discussed providing earplugs (the inexpensive, disposable kind) in the check-in packets. We’ll ask Marsha if she can get these donated (maybe from the folk who provided the first aid kit?)

Marie would like everyone to send photos from the 2006 Leader Weekend to post to our website. We could also send an email out to last year’s participants, too.

Our next meeting is July 27th at 7:00 PM EST at Lianne’s house (it’s Lianne’s birthday!) We’ll have frozen drinks and some fun. The committee meeting was concluded at 9:15 PM.  {UPDATE - July meeting was cancelled since many people were out of town.}